A virtual office gives your company a registered address and someone to receive its post, without renting a desk. In Poland it is a common way to register a limited company or a sole-trader business, especially for remote teams and foreign founders.
This guide explains how the service works day to day, what Polish law requires of a registered address, how e-Doręczenia changed official post, and what Workin’s virtual office in Warsaw at Castle Square includes and costs.
What happens to a letter sent to your company
- It arrivesReception collects your post every business day, from the courier and from the post office.
- It is loggedEach item goes into your register of incoming correspondence.
- You are notifiedYou get an email the same day, with a PDF scan of the envelope and contents if you agreed to scanning.
- It waitsLetters and parcels up to 5 kg are kept for about six months.
- You collect itPick it up Monday to Friday, 8:00 to 18:00, or have it forwarded in bulk to any address.
Workin’s terms. Letters from criminal courts and items for personal delivery cannot be accepted on your behalf; we take the notice and tell you where to collect them.
Plans and prices
Workin has two plans. Both give you the registered address at ul. Senatorska 2, a mailing address, daily mail notification and 10% off meeting rooms, hourly offices and hot desks in the building.
| Basic | Mail & Phone | |
|---|---|---|
| 12 months, paid monthly | 239 zł | 339 zł |
| 12 months, paid upfront | 2,599 zł (about 217 zł a month) | 3,699 zł (about 308 zł a month) |
| Open-ended, one month’s notice | 259 zł | 369 zł |
| Scanning | 2 zł per letter | 150 a month included, then 2 zł |
| Phone line | None | Landline answered by reception or forwarded to your phone; 120 minutes of forwarding included |
| Refundable deposit | Two months’ fee incl. VAT (300 zł when paid upfront) | Same |
Prices net of 23% VAT, from Workin’s virtual office page, September 2026. Foreign clients should confirm the VAT treatment of the invoice with their accountant.
Is a virtual office legal in Poland?
Polish law asks for an address. It does not ask you to lease the premises at that address. What the tax office checks is whether the company really exists and can be reached.
What the law requires
- A company’s KRS entry records its seat (the town), its street address and its electronic delivery address (KRS Act art. 38).
- The seat is the town where the management board operates (Civil Code art. 41).
- A sole trader registers an address for service, and a fixed place of business only if there is one (CEIDG Act art. 5).
What the tax office checks
- It can refuse VAT registration if the data are untrue, the company does not exist, cannot be contacted or ignores summons (VAT Act art. 96 ust. 4a).
- In 2019 the Supreme Administrative Court upheld such a refusal for a company at a virtual office whose planned activity was in doubt (I FSK 1363/17).
- Keep the company reachable, answer letters, and be able to show where the board actually works.
For the full registration route and official fees, see our company registration guide.
e-Doręczenia. Public bodies now send official letters electronically to your electronic delivery address, recorded in the KRS. Companies registered in the KRS from 2025 must have one from registration, those registered earlier since 1 April 2025. Sole traders registered in CEIDG before 2025 must have one from 1 October 2026. A virtual office still handles the paper side: courts, banks, counterparties and everything else sent by post.
Who a virtual office suits
A virtual office works best for these four situations.
Keep your home address out of the public register and off your invoices.
Register a Polish company with a Warsaw address before anyone moves here. Contracts are in English, and you can sign while the company is in formation.
One address for the register and the post, plus rooms by the hour for interviews and client meetings.
Change the address in the KRS without moving the team. We update your details within 24 hours.
Meet clients at Castle Square, 10% off
Virtual office clients get 10% off Workin’s meeting rooms, hourly offices and hot desks. Five conference rooms for 8 to 14 people can be booked by the hour, seven days a week.
If the team grows into Warsaw, a serviced office in the same building keeps the same address, with contracts from one month.
- Five meeting rooms
- Bookable by the hour
- 10% off for virtual office clients
Questions about virtual offices in Poland
What is a virtual office?
A service that gives your company a registered address and handles its post, without renting office space. You pay a monthly fee and book rooms when you need them.
Is a virtual office legal in Poland?
Yes. Polish law requires a registered address, and nothing requires you to lease the premises there. The tax office may still refuse VAT registration if the company cannot be contacted or does not really operate.
How much does a virtual office cost at Workin?
239 zł net a month on a 12-month plan, or 259 zł on an open-ended plan with one month’s notice. The Mail & Phone plan with 150 scans a month and a landline costs 339 zł net a month.
Can I register a company at a virtual office address?
Yes. Workin’s address is accepted for KRS and CEIDG registration, and you can sign for a company that is still in formation. See our company registration guide for the steps.
Do I still need e-Doręczenia with a virtual office?
Yes, if the law requires it for your company. Official letters from public bodies go to the electronic delivery address; the virtual office receives everything that arrives on paper.
Why does the provider ask for my ID?
Registered-office providers are obliged institutions under the Polish AML Act, so they must verify their clients. Workin is entered in the register of such providers as RDST-594.
Get a Warsaw address within 24 hours
Your contract is ready within 24 hours of the order. Sign it online with a qualified e-signature or at our reception.